How to run a workplace skin screening programme

Who this is for

HR, people and culture, EHS and health-and-safety managers, wellbeing leads, union safety representatives, and NGOs or charities funding checks for a community they support.

It suits organisations that want measurable preventive action without standing up an occupational health service: construction and trades, agriculture and horticulture, transport and roading, logistics, marine and ports, sports clubs, councils, and office employers running a wellbeing day.

Scope the round before you buy

• Headcount in scope — everyone, or only outdoor and high-exposure roles first
• Expected participation — plan on 40-70% for a voluntary, well-communicated round
• Sites and shifts — a single link works everywhere, but posters need to reach night and remote crews
• Timing — spring and early summer campaigns land best, before peak UV season
• Who owns follow-up questions internally, so employees know where to go

The programme, step by step

1. 1

   Buy the pack

   Choose 50, 100 or 250 scans. It is a one-time purchase — no subscription, no per-user licence, no organisation account for participants.

2. 2

   Get your link and QR code

   You receive one dedicated screening link plus a QR code you can print on posters, put on the intranet, or drop into a toolbox talk deck.

3. 3

   Announce it properly

   The single biggest driver of participation is a clear message from a trusted internal voice, stating plainly that results are anonymous and never seen by the employer.

4. 4

   Run the screening window

   Employees open the link on their own phone and complete an AI-supported skin check in a few minutes. There is nothing to book and no queue.

5. 5

   Track and top up

   Monitor how many scans have been used at /workplace-screening/manage. If uptake is strong, buy a second pack; unused scans stay available for 12 months.

6. 6

   Close the loop

   Publish an aggregate thank-you message, repeat the referral guidance, and put the QR code somewhere permanent — inductions, site huts, the wellbeing noticeboard.

Communications that actually get scans

Scanning together at the end of a team meeting consistently outperforms email alone. Employees who scan in the room rarely need a reminder.

What the employee gets

• An AI-supported assessment of the spot or area they are worried about
• Plain-language guidance on what to do next, including when to see a doctor
• Sun-safety and self-check education they can act on immediately
• Complete anonymity — nothing is reported back to their manager or HR

What the employer gets — and does not get

You get a defensible, funded preventive action, a usage count against your pack, and a way to reach workers who would not otherwise book a skin check.

You do not get individual results, images, names or health data. That boundary is the reason participation works, so state it in every communication rather than treating it as fine print.

Honest limits

An AI-supported screening check is a triage and awareness tool. It is not a diagnosis and it does not replace a dermatologist, a full-body mole map, or clinical judgement.

Employees with a lesion that is changing, bleeding, itching or otherwise concerning should see a clinician regardless of what any screening tool returns. Make that sentence part of your comms.

How to measure it

• Scans used versus scans purchased — your participation rate
• Participation by site or crew, which shows where comms landed and where they did not
• Time to 50% uptake, a good early signal of whether the message worked
• Repeat rounds year on year, the metric that matters for a prevention programme
• Cost per participating employee, calculated from pack price and scans used

Frequently asked questions