Employer & Business Onboarding Guide
Four clear paths. Roll ScanSkinAI out to your workforce, publish your products into the AI facial-scan recommendations, track clients over time, or launch a branded hosted facial-scan page for lead campaigns — most teams are live in under an hour.
Who is this guide for?
Pick the path that matches your role — all four are self-serve and online-only.
Employer (1–99+ seats)
Buy seats for your workforce so employees can run AI skin and facial scans on their own phones.
Business (spa, clinic, retail)
Publish your products or services so they're recommended after each facial scan — replacing the default Boots / Superdrug picks.
Services & client tracking
For spas, clinics, and salons — build a Tracker profile per client and keep every facial-scan result in one place.
Hosted scan page (facial scan)
For medical spas and clinics — publish a branded facial-scan page, run tracked campaigns and turn every scan into a lead and a booking.
Employer onboarding
Get your workforce scanning in under 5 minutes.
- 1
Register a free account
Create your free ScanSkinAI account in under a minute — no credit card required to start.
- 2
Choose the Enterprise Plan & seats
Select the Enterprise Plan, enter the number of users (employees), and complete checkout securely online.
- 3
Open your Profile page
On mobile, tap Account. On desktop, click the account icon in the top-right corner.
- 4
Fill in your Company tab
Scroll to the Company tab and add company name, address, and telephone number.
- 5
Generate an invite code or link
Create an employee invitation code or shareable link from the Team Seats panel.
- 6
Send invites to your team
Email or message the invitation link to your employees.
- 7
Employees join your workspace
Each employee uses the link to register and is automatically connected to the company owner's account.
Please note: the Company Wallet feature is not currently available.
Business onboarding & product catalog
Publish your products or services so they power AI facial-scan recommendations.
- 1
Register and choose the Enterprise Plan
Same as employer onboarding — register, pick the Enterprise Plan, enter the number of users, and complete checkout.
- 2
Set up your Company profile
From Profile → Company tab, add company name, address, and telephone number.
- 3
Invite sub-accounts (your staff)
Generate an invitation code or link and use it to create or connect your team's sub-accounts.
- 4
Open the Product & Service Catalogue section
From the company owner account, scroll to the Company tab and find the Product & Service Catalogue panel.
- 5
Submit your business application
Add a short business introduction, your website, and any other relevant details. Submit for approval — once approved, you can start adding products or services.
- 6
Connect your online shop (optional)
If you sell online, add your Shop display name and Shop URL — employees will see an extra 'Online shop' tab that searches your site. No online shop? Add products and services manually.
- 7
Add products or services
For each item, enter name, description, price, currency, category, optional product URL, and an image — then click Save.
- 8
Run a facial scan to power recommendations
Open the ScanSkinAI facial scan. When the result loads, scroll down to the AI Product Recommendations section.
- 9
See your catalog drive AI picks
Depending on your setup, you'll see two tabs: Product & Service Catalogue, and Online Shop. The system recommends suitable items from your database based on the user's facial scan results.
What each product needs
- Product or service name
- Description
- Price
- Currency
- Category
- Product URL (optional)
- Product or service image
- Active toggle
Please note: the Company Wallet feature is not currently available.
Services & client tracking
For spas, clinics, and salons — recommend services and build a Tracker profile for every client.
- 1
Complete the facial scan
Open the ScanSkinAI facial scan and run the scan for your client as usual. Each result is saved separately and assigned a unique report number.
- 2
Open the Tracker
After the scan, go to the Tracker section from your account dashboard to start managing client records.
- 3
Create a client profile
Click Create New Profile or Add Client. Enter the client’s name or an internal reference — for privacy, a client ID or reference number works too.
- 4
Link the scan result
Open the client profile, select Add Scan or Link Existing Scan, then choose the result by scan date or report number. Save the profile.
- 5
Add future scans
Whenever the same client returns, open their existing Tracker profile, select Add Scan, link the new result, and save. This builds a complete history over time.
- 6
View previous scan history
Access a client’s previous results through their Tracker profile, or go to Account → Profile → History and scroll down to see all stored scan reports.
What you can offer clients
- Personalised facial-scan consultations
- In-spa, clinic, or salon treatment recommendations
- Ongoing skin monitoring programmes
- Client history and progress tracking
- Private client ID or reference-based profiles
- Repeat-visit scan linking and comparisons
Hosted scan page — campaigns & leads
Facial scan only. For medical spas, aesthetic clinics and salons: a branded page your customers scan on their own phone — no app, no login — so every campaign produces named, attributed leads.
What it does
Runs an AI facial skin scan on your own branded page — no app download, no customer login.
What you need
Your logo, a brand colour, a short headline, scan credits and a populated Treatment Library.
What you get
Named leads with contact details, skin scores, and source plus campaign attribution.
Set-up time: Steps 1–4 take about ten minutes and are done once. Steps 5–8 are your repeating weekly routine.
Before you begin
- Dashboard access with the Hosted Scan Page module enabled
- Logo as PNG or SVG, transparent background, 500px+ wide
- Brand HEX code for the accent colour (e.g. #127C71)
- A short headline and one line of intro text
- A populated Treatment Library — this powers Step 6
- Scan credits topped up before the campaign goes live
- One named owner for follow-up and an agreed response time
- 1
Step 1 — Brand and publish your page
In Profile → Facial Scan · Hosted Scan Page → Page setup, set your page address (e.g. scanskinai.com/scan/your-clinic), accent and background colour, logo (PNG/SVG, transparent, 500px+ wide), headline and one line of intro text. Switch Page live on, save, then Preview on a phone before you promote it.
- 2
Step 2 — Top up your scan credits
Every completed customer scan consumes one credit. Buy a credit pack (50, 500, 1,500 or 4,000 scans) so your page never goes dark mid-campaign, and optionally set a scan allowance per campaign so one promotion cannot spend the whole balance.
- 3
Step 3 — Create a tracked campaign link
In Share links, pick the channel (WhatsApp, Facebook, Instagram, email, QR, other), select or create a campaign name using channel-offer-month in lower case with hyphens (e.g. instagram-hydrafacial-aug), then copy the tracked link, download the QR code, or generate a one-time single-use link.
- 4
Step 4 — Share it where customers already look
Use the ready-to-send message composer to post the link on WhatsApp, Facebook, Instagram, email or paid ads, and print the QR for reception desks, mirrors, posters, treatment menus, events and retail bags. Always share the tracked link — never the plain page URL.
- 5
Step 5 — Review each lead and their scan
When a customer unlocks their report they appear in Leads with name, email, mobile, unique lead ID, source, campaign, overall skin score and the full report. Filter by period, source or campaign, then open View report to read hydration, radiance, redness, even tone, texture, fine lines, firmness and pores before you make contact.
- 6
Step 6 — Generate treatment recommendations
From the lead, open Treatment recommendations and click Suggest treatments. ScanSkinAI matches the scan against your own Treatment Library — review and adjust with your clinical and commercial judgement, then generate the personalised report with your clinic name, address, phone and email signature.
- 7
Step 7 — Follow up the same day
Open the recommendation in Gmail, Outlook or your mail app and send it, or call. Reference what the scan actually found, explain the recommended treatment in plain language, and invite them to book — the branded Book consultation button on the results page links straight to Vagaro, Booksy, Treatwell, Fresha, Square, GHL, TidyCal or your own URL.
- 8
Step 8 — Analyse and reinvest
Click Analyse in Leads to compare channels and campaigns over the last 7, 30 or 90 days. Fund the channel that produces bookings (not just scans), repeat the offer that worked, and export CSV for your CRM or a bulk follow-up.
The weekly loop after set-up
- Share the tracked link or QR
- Customer completes the facial scan
- Lead lands in your dashboard
- Read the report before you call
- Suggest treatments from your library
- Email or phone the same day
- Convert into a consultation or booking
- Analyse by source and campaign
Privacy & consent: customers submit their own details to unlock their report. Contact them only about the scan they requested, store lead data in line with your local privacy law (UK GDPR / GDPR where applicable), and keep scan images and reports inside the dashboard rather than forwarding them onwards. The scan is a cosmetic wellbeing analysis — it is not a medical diagnosis, and nothing in your follow-up should claim otherwise.
Troubleshooting
Frequently asked questions
Where to go next
Small Business Skin Checks
1–99 seats, self-serve. Outdoor crews, clinics, agencies — early skin cancer flagging built in.
View plansFacial Scan for Spas & Clinics
AI facial analysis paired with your branded product or service catalog — designed for aesthetic businesses.
See spa solutionEnterprise & Partner Solutions
100+ seats, white-label, or API integration? Talk to our team for custom pricing and SLA.
Business solutions