Employer & Business Onboarding Guide
Two clear paths. Whether you're rolling ScanSkinAI out to your workforce or publishing your products into the AI facial-scan recommendations, follow the step-by-step flow below — most teams are live in under an hour.
Who is this guide for?
Pick the path that matches your role — both are self-serve and online-only.
Employer (1–99+ seats)
Buy seats for your workforce so employees can run AI skin and facial scans on their own phones.
Business (spa, clinic, retail)
Publish your products or services so they're recommended after each facial scan — replacing the default Boots / Superdrug picks.
Services & client tracking
For spas, clinics, and salons — build a Tracker profile per client and keep every facial-scan result in one place.
Employer onboarding
Get your workforce scanning in under 5 minutes.
- 1
Register a free account
Create your free ScanSkinAI account in under a minute — no credit card required to start.
- 2
Choose the Enterprise Plan & seats
Select the Enterprise Plan, enter the number of users (employees), and complete checkout securely online.
- 3
Open your Profile page
On mobile, tap Account. On desktop, click the account icon in the top-right corner.
- 4
Fill in your Company tab
Scroll to the Company tab and add company name, address, and telephone number.
- 5
Generate an invite code or link
Create an employee invitation code or shareable link from the Team Seats panel.
- 6
Send invites to your team
Email or message the invitation link to your employees.
- 7
Employees join your workspace
Each employee uses the link to register and is automatically connected to the company owner's account.
Please note: the Company Wallet feature is not currently available.
Business onboarding & product catalog
Publish your products or services so they power AI facial-scan recommendations.
- 1
Register and choose the Enterprise Plan
Same as employer onboarding — register, pick the Enterprise Plan, enter the number of users, and complete checkout.
- 2
Set up your Company profile
From Profile → Company tab, add company name, address, and telephone number.
- 3
Invite sub-accounts (your staff)
Generate an invitation code or link and use it to create or connect your team's sub-accounts.
- 4
Open the Product & Service Catalogue section
From the company owner account, scroll to the Company tab and find the Product & Service Catalogue panel.
- 5
Submit your business application
Add a short business introduction, your website, and any other relevant details. Submit for approval — once approved, you can start adding products or services.
- 6
Connect your online shop (optional)
If you sell online, add your Shop display name and Shop URL — employees will see an extra 'Online shop' tab that searches your site. No online shop? Add products and services manually.
- 7
Add products or services
For each item, enter name, description, price, currency, category, optional product URL, and an image — then click Save.
- 8
Run a facial scan to power recommendations
Open the ScanSkinAI facial scan. When the result loads, scroll down to the AI Product Recommendations section.
- 9
See your catalog drive AI picks
Depending on your setup, you'll see two tabs: Product & Service Catalogue, and Online Shop. The system recommends suitable items from your database based on the user's facial scan results.
What each product needs
- Product or service name
- Description
- Price
- Currency
- Category
- Product URL (optional)
- Product or service image
- Active toggle
Please note: the Company Wallet feature is not currently available.
Services & client tracking
For spas, clinics, and salons — recommend services and build a Tracker profile for every client.
- 1
Complete the facial scan
Open the ScanSkinAI facial scan and run the scan for your client as usual. Each result is saved separately and assigned a unique report number.
- 2
Open the Tracker
After the scan, go to the Tracker section from your account dashboard to start managing client records.
- 3
Create a client profile
Click Create New Profile or Add Client. Enter the client’s name or an internal reference — for privacy, a client ID or reference number works too.
- 4
Link the scan result
Open the client profile, select Add Scan or Link Existing Scan, then choose the result by scan date or report number. Save the profile.
- 5
Add future scans
Whenever the same client returns, open their existing Tracker profile, select Add Scan, link the new result, and save. This builds a complete history over time.
- 6
View previous scan history
Access a client’s previous results through their Tracker profile, or go to Account → Profile → History and scroll down to see all stored scan reports.
What you can offer clients
- Personalised facial-scan consultations
- In-spa, clinic, or salon treatment recommendations
- Ongoing skin monitoring programmes
- Client history and progress tracking
- Private client ID or reference-based profiles
- Repeat-visit scan linking and comparisons
Frequently asked questions
Where to go next
Small Business Skin Checks
1–99 seats, self-serve. Outdoor crews, clinics, agencies — early skin cancer flagging built in.
View plansFacial Scan for Spas & Clinics
AI facial analysis paired with your branded product or service catalog — designed for aesthetic businesses.
See spa solutionEnterprise & Partner Solutions
100+ seats, white-label, or API integration? Talk to our team for custom pricing and SLA.
Business solutions